The Microsoft 365 Apps
First up is the well-known group of apps formerly known simply as Microsoft Office, but now newly renamed to Microsoft 365 Apps. That includes Word, Excel, PowerPoint, OneNote, Publisher, and Access.
- With Microsoft Apps for Business plan, Do your work with fully installed Office applications across your devices plus online file storage and file sharing.
- Get install-able desktop versions of Office apps: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only). Store and share files with 1 TB of OneDrive cloud storage per user.
- Use Microsoft M365 Business Premium License to cover fully installed, Office apps on five mobile devices, five tablets, and five PCs or Macs per user.
- Automatically update your apps with new features and capabilities every month.
- Get help anytime with around-the-clock phone and web support from Microsoft.
Word
Word, the ubiquitous word processor—remember that term?—is a trusty friend for everything from a letter, essay, or report to a dissertation, merged submittal, or full-fledged book. You can also use it create posters and other graphic-heavy documents, but for those products, Publisher may be abetter bet.
Word for the Web is the browser version of Word and provides a more basic experience; it might be great for writing, text formatting, and reviewing, but steer clear of anything complex like image formatting, cross-referencing, or tables.
Both versions support co-authoring and track changes, which offer industry-leading editor tracking. Just avoid the same paragraph as someone else to avoid conflict. Track changes and the commenting system are and have been my favorite features of Word.
Excel
Excel, the well-known spreadsheet and charting app, is used for everything from making lists, to basic personal budgets, to managing corporate finances, and all the way to complex reporting and dashboarding. Unfortunately, we find it regularly acting as a de facto database. But, and why don’t you say it with me now: Excel is not a database.
A little personal aside here: Excel is one of the most underutilized tools in Office 365 when considering what it can do. Frankly, if you don’t find yourself diving into Excel on a weekly basis, you’re not living your best life. I’m just saying.
Excel’s not just for quick calculations; you can do serious data crunching, pivot tables, what-if analysis, automated macros, and build makeshift dashboards if you don’t have the money or experience to use Power BI.
Excel for the Web is the browser version and provides a more basic experience; it’s great for calculations, formatting, sorting, and filtering, but avoid complex features like chart manipulation and building macros. Both versions support co-authoring but steer clear of the same cell as somebody else to avoid conflict.
PowerPoint
Death by PowerPoint makes the next app known by all. Done well, a slideshow can supplement anything you have to present. Image-heavy and large text mixed with subtle and smart animations and transitions—plus a dash of the PowerPoint Designer ideas—makes for a powerful deck of slides.
But PowerPoint also pinch hits as a graphic design tool and even basic animator. It’s more powerful than MS Paint but way simpler than Adobe Illustrator. It even includes a whole slew of icons and stock images for free use nowadays. I mean, hey, some of the animations I do for my videos are in PowerPoint. Yep, it’s too simple and easy to not use.
Access
Access is a database building app that sort of exploded into an app-building tool, at least in the areas where I’ve worked. You can create and manage forms, relational databases, UIs, and more.
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